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Tuesday, September 30, 2025

ITAT Ahmedabad on Section 270A Penalty: No Penalty on Deemed Additions under Section 56(2)(x) – Law, Analysis & Judicial Precedent

The Ahmedabad Bench of the Income Tax Appellate Tribunal (ITAT) has delivered a significant ruling clarifying that penalty under Section 270A of the Income-tax Act, 1961 cannot be levied on additions made solely under Section 56(2)(x), where the difference arises only due to stamp duty valuation and the assessee has disclosed all material facts.

This judgment is particularly relevant for taxpayers and advisors dealing with deemed income additions under property transactions and provides clarity on how penalty law interacts with valuation-based adjustments.

Background of the Case

  • The assessee purchased property at a price lower than the stamp duty valuation.

  • The Assessing Officer (AO) invoked Section 56(2)(x) and treated the difference as income from other sources.

  • The AO further levied penalty under Section 270A for alleged under-reporting.

Key Tribunal Findings

1. Additions under Section 56(2)(x) are Not Absolute

  • Such additions arise from a deeming fiction and can be challenged under Section 50C(2) through a DVO reference.

  • If the DVO’s valuation falls within the 20% tolerance, no addition survives.

  • Therefore, these additions are estimation-driven, not evidence of concealment.

2. Full Disclosure Negates Penalty

  • The assessee disclosed the actual purchase price, stamp duty valuation, and gave explanations.

  • Since there was no suppression of facts, penalty was not justified.

3. Section 270A(6) Exceptions Apply

  • Section 270A(6)(b): Excludes income additions based on estimates when accounts are correct.

  • Section 270A(6)(d): Excludes transfer pricing adjustments, reinforcing that estimation-based additions are not “under-reporting.”

  • By analogy, DVO-based adjustments under Section 56(2)(x) fall within this exception.

4. Judicial Precedent

The ITAT relied on Alrameez Construction (P.) Ltd. v. CIT/NFAC, where penalty was similarly quashed on Section 56(2)(x) additions.

Analytical Perspective

IssueTribunal’s ViewPractical Implication
Section 56(2)(x) additionDeeming fiction; subject to valuation variationNot absolute; cannot imply concealment
Disclosure of factsAssessee gave full details and explanationsNo concealment → No penalty
Section 270A scopeAdditions from estimates excluded under 270A(6)Penalty not leviable
Analogy to TP adjustmentsTP adjustments excluded under 270A(6)(d)Same rationale applies to DVO-based additions

Law Interpretation

  • Section 56(2)(x): Deems differences in property value as taxable income.

  • Section 270A: Penalty for under-reporting/misreporting of income.

  • Section 270A(6)(b) & (d): Provide carve-outs for estimation-driven additions, protecting taxpayers where no concealment exists.

Thus, penalty provisions cannot be mechanically invoked when additions are purely based on statutory formulae or valuation yardsticks.

Conclusion

The Ahmedabad ITAT has clarified that Section 270A penalty is not sustainable where additions arise solely under Section 56(2)(x) and all facts are disclosed.

This ruling is a valuable precedent for taxpayers facing penalties on deemed or estimated additions, ensuring that fair disclosure shields against penal consequences.


Monday, September 29, 2025

MCA Extends Due Date for DIR-3 KYC Filing up to 15th October 2025

The Ministry of Corporate Affairs (MCA) has issued General Circular No. 04/2025 dated 29th September 2025, granting much-needed relief to directors across India.

Key Update

  • The last date for filing DIR-3 KYC (e-form) and DIR-3 KYC-WEB has been extended from 30th September 2025 to 15th October 2025.

  • No additional filing fee will be levied if the compliance is completed within this extended period.

Why This Matters

Every director holding a valid Director Identification Number (DIN) must complete annual KYC filing to keep their DIN in “approved” status. Failure to file within the due date usually attracts a penalty of ₹5,000 and leads to DIN deactivation.

This extension provides extra time for directors who may have faced last-minute challenges in completing their filings before the earlier deadline of 30th September 2025.

Official Reference

  • Circular: General Circular No. 04/2025

  • Date: 29th September 2025

  • Issued by: Ministry of Corporate Affairs, Government of India




Clause 31 of Form 3CD: Comprehensive Advisory with Clause-Wise Guidance

Introduction

Clause 31 of Form 3CD is one of the most critical disclosures in a tax audit report under the Income Tax Act, designed to ensure transparency in cash transactions and adherence to prohibitions under Sections 269SS, 269T, and 269ST.

The objective of Clause 31 is to:

  • Provide full visibility of cash transactions involving loans, deposits, immovable property advances, and high-value receipts/payments.

  • Prevent contraventions that may attract penalties under Sections 271D, 271E, 271DA, and 271J.

  • Enable auditors and management to proactively monitor threshold breaches, reconcile records, and mitigate penalty exposure.

The framework below provides a clause-wise, analytical, and actionable advisory for robust compliance.

Clause-Wise Advisory & Analytical Guidance

Clause 31(a) – Acceptance of Loans or Deposits

Objective: Report loans or deposits exceeding ₹20,000 from a single person.

Columns Required:

  • Name & Address

  • PAN/Aadhaar

  • Amount Accepted

  • Squared Up (Y/N)

  • Maximum Outstanding Balance

  • Mode & Code (Cash, Cheque, Transfer, Journal)

Guidance:

  • Include journal entries, interest capitalization, and transfer entries.

  • Exclude trade payables, share application money, and security deposits.

  • Aggregate all transactions party-wise; compute peak exposure to track maximum liability.

  • Mode code classification: Highlight non-account payee usage (Codes C/D) for targeted verification.

Clause 31(b) – Acceptance of Specified Sums for Immovable Property

Objective: Report advances exceeding ₹20,000 received for transfer of immovable property.

Columns Required:

  • Name & Address

  • PAN/Aadhaar

  • Amount Received

  • Maximum Outstanding Balance

  • Mode & Code

Guidance:

  • Include earnest money, booking amounts, and part payments.

  • Aggregate per person, regardless of whether property transfer has occurred.

  • Reconcile reported sums with sale agreements, memorandum of understanding (MRL), and books of accounts.

Clause 31(ba) & 31(bb) – High-Value Receipts (269ST)

Objective: Report receipts ≥ ₹2 lakh in cash (31ba) or non-account payee cheque (31bb) in a day/transaction/event.

Columns Required:

  • Name & Address

  • PAN/Aadhaar

  • Nature of Transaction

  • Amount

  • Date

  • Mode & Code

Guidance:

  • Exclude receipts from banks, government, or cooperative entities.

  • Verify cheque images where applicable.

  • Apply daily, transaction-wise, and event-wise aggregation tests to capture 269ST breaches.

Clause 31(bc) & 31(bd) – High-Value Payments (269ST)

Objective: Report payments ≥ ₹2 lakh in cash (31bc) or non-account payee cheque (31bd).

Columns Required: Same as receipts.

Guidance:

  • Verify payments using bank statements and vouchers.

  • Reconcile with purchase invoices, expense ledgers, or party accounts.

  • Track repeat cash payments to assess reliance on prohibited modes.

Clause 31(c) – Repayment of Loans or Deposits

Objective: Report all repayments exceeding ₹20,000 per person.

Columns Required:

  • Name & Address

  • PAN/Aadhaar

  • Amount Repaid

  • Maximum Outstanding Balance

  • Mode & Code

Guidance:

  • Include repayments by cash, cheque, ECS, or journal adjustments.

  • Report separately from fresh acceptances under 31(a); no netting allowed.

  • Maintain rolling daily balances to capture maximum outstanding liability.

Analytical & Procedural Recommendations

  1. Data Collation: Extract cash book, bank book, journal entries, and subsidiary ledgers; tag by party, date, amount, and mode code.

  2. Threshold Filtering: Automate identification of transactions exceeding ₹20,000 (loans/deposits) or ₹2 lakh (269ST).

  3. Maximum Outstanding Analysis: Maintain daily schedules and flag spikes for review.

  4. Risk Scoring & Trend Analysis: Score counterparties by cash usage, non-account payee frequency, and repeated 269ST breaches; implement real-time alerts.

  5. Penalty Exposure Estimation: Calculate potential penalties under Sections 271D, 271E, 271DA, and 271J; discuss corrective measures with management.

Professional Cautions & Disclaimers

  • Per Party Aggregation: Limit applies per person, not per transaction.

  • Peak Balance: Report the highest balance during the year, not the closing balance.

  • Account-Payee Verification: Photocopies may be imperfect; include disclaimers where evidence is limited.

Sample Disclaimers:

  • “Verification of account-payee status not possible due to lack of evidence.”

  • “Voluminous data prevented detailed checking of all transactions.”

  • Maintain audit trail, working papers, and professional judgments to comply with ICAI’s TAQRB review requirements.

Implementation Checklist

  • Extract, tag, and reconcile ledgers

  • Automate aggregation for thresholds

  • Compute peak balances and assign mode codes

  • Prepare party-wise schedules with supporting evidence

  • Estimate penalty exposure and discuss with management

  • Insert ICAI standard disclaimers

  • Document professional judgments and audit trail



Form AOC-5: Complete Professional Guide to Maintaining Books of Account at an Address Other Than the Registered Office

Every company registered under the Companies Act, 2013 must maintain proper books of account. By default, these books are kept at the registered office. However, modern businesses often operate from multiple premises, shared service centers, or centralized finance offices. To facilitate this, the law permits companies to maintain their books at an alternative location—but only after notifying the Registrar of Companies (ROC) through Form AOC-5.

This guide provides a 360° professional perspective—covering the legal framework, procedural steps, documentation, filing process, caution points, and compliance safeguards relating to Form AOC-5.

Legal Framework

  • Section 128(1), Companies Act, 2013: Mandates every company to maintain books of account at its registered office.

  • Proviso to Section 128(1): Permits books to be kept at another place in India if the Board of Directors approves and notice is filed with ROC.

  • Rule 2A of the Companies (Accounts) Rules, 2014: Prescribes filing of Form AOC-5 for giving such notice.

When Form AOC-5 is Required

Form AOC-5 must be filed when the Board decides to maintain books at a place other than the registered office. Common scenarios include:

  • Registered office is a residential address or consultant’s office, while books are kept at the operational site.

  • Branches, plants, or factories requiring centralised accounting at head office.

  • Shared service centers handling finance for multiple group entities.

  • Administrative convenience where the finance team sits in a different city.

Caution: Books must always remain within India. Maintaining them abroad is a direct violation of Section 128.

Timeline for Filing

  • 7 days from the date of the board resolution approving the alternate location.

  • Delay attracts additional fees and can lead to prosecution/penalties.

Step-by-Step Filing Procedure

Step 1: Board Approval

  • Hold a board meeting in compliance with Secretarial Standard-1 (SS-1).

  • Approve the specific alternative address (with PIN code, police station details, effective date).

Step 2: Collect Required Information

  • Corporate Identification Number (CIN)

  • Registered office details

  • Date of board resolution

  • Exact address of new location with latitude & longitude (GPS mandatory)

  • Police station jurisdiction details

Step 3: Prepare Attachments

Mandatory (post-2023 amendments):

  1. Board Resolution – certified copy.

  2. Proof of Address – conveyance deed/lease/rent agreement.

  3. Utility Bill – electricity/water/telephone (not older than 2 months).

  4. No-Objection Certificate (NOC) – from landlord (if rented).

  5. Photographs

    • External view of building

    • Internal office view with at least one Director/KMP visible

Optional: Any supporting documents deemed necessary.

Step 4: Filing Form AOC-5 on MCA V3

  • Login to MCA V3 portal → Select Form AOC-5.

  • Fill company and address details accurately.

  • Upload mandatory attachments.

  • Pay government fees as per authorized capital slab.

Step 5: Authentication and Submission

  • Digital signature required by Director/CEO/CFO/Manager/Company Secretary.

  • Form is processed in Non-STP mode (manual scrutiny by ROC).

Filing Fees

Authorized Share CapitalFiling Fee (₹)
Less than 1,00,000200
1,00,000 – 4,99,999300
5,00,000 – 24,99,999400
25,00,000 – 99,99,999500
1 crore & above600

Additional fees apply for late filing beyond 7 days.

Post-Filing Compliance

  • Books must be maintained at the declared address and accessible during business hours.

  • Preserve records for minimum 8 financial years (Sec 128(5)).

  • Any change requires fresh Form AOC-5 filing.

  • Shifting back to registered office also requires a fresh filing reflecting registered office as alternate address.

Penalties for Non-Compliance

  • Company: Fine of ₹50,000 – ₹5,00,000.

  • Officers in default (Director/CEO/CFO/CS/Manager):

    • Imprisonment up to 1 year, OR

    • Fine of ₹50,000 – ₹5,00,000, OR both.

Even technical errors (wrong GPS, mismatch in police station details, unclear photographs) can cause rejection or invite scrutiny.

Key Caution Points

✔ File within 7 days of board resolution.
✔ Ensure GPS coordinates are accurate.
✔ Photographs must clearly show premises + Director/KMP.
✔ Use latest utility bills (not older than 2 months).
✔ NOC must be properly signed with ID proof (if rented).
✔ Books must remain physically available for inspection.
✔ Keep backup copies of filed form & attachments.

  • Form AOC-5 ensures operational flexibility with legal compliance.

  • Post-2023, scrutiny has become stringent—especially regarding photographs and police jurisdiction details.

  • Since no professional certification is required, the onus lies on the company and directors to ensure accuracy.

  • Maintaining an internal checklist before filing prevents rejection and penalties.



How to Do Director KYC (DIR-3 KYC) Yourself – A Complete Step-by-Step Guide

If you hold a Director Identification Number (DIN) in India, filing your Director KYC (DIR-3 KYC) every year is mandatory under the Companies Act, 2013 — whether or not you are currently serving as a director in a company.

Missing this compliance can result in your DIN being deactivated and attract a ₹5,000 penalty. The good news? You can do it yourself in just a few minutes if you know the process.

Here’s your complete, easy-to-follow guide 

Who Needs to File DIR-3 KYC?

  • Every person holding a DIN as on 31st March of the financial year.

  • Even if you are not an active director but your DIN is still valid, filing is compulsory.

  • If not filed, DIN status changes to: “Deactivated due to non-filing of DIR-3 KYC.”

Due Date

  • Every year, by 30th September for DINs existing as on 31st March.

  • Example: If you had a DIN on 31.03.2025, you must file KYC by 30.09.2025.

Two Ways to File KYC

  1. DIR-3 KYC (Form-based filing)

    • Used when:
      ✅ Filing for the first time, OR
      ✅ Any detail has changed (email, mobile, PAN, address, etc.)

  2. DIR-3 KYC-WEB (Online verification)

    • Used when:
      ✅ No details have changed since last year.

    • Quick OTP verification on registered email & mobile.

Documents Required

Keep these handy before you start:

  • PAN card (Name must match MCA records)

  • Aadhaar card (For Indian nationals)

  • Passport (Mandatory for foreign nationals)

  • Address proof (Utility bill/bank statement, not older than 2 months)

  • Personal mobile number & email ID (Unique, not used for another director)

  • Digital Signature Certificate (DSC) of the director

  • Attestation by CA/CS/CMA (only when filing full DIR-3 KYC form)

Step-by-Step Process

(A) Filing DIR-3 KYC (Form)

(First-time filing or if details changed)

  1. Download DIR-3 KYC e-form from the MCA Portal.

  2. Fill in details: DIN, Name, Father’s Name, DOB, Nationality, PAN, Aadhaar, Address, Mobile & Email.

  3. Upload supporting documents (self-attested + certified by professional).

  4. Attach your DSC and professional certification.

  5. Upload the form on MCA portal → An SRN (Service Request Number) is generated.

  6. Verify OTPs received on registered mobile & email.

(B) Filing DIR-3 KYC-WEB

(Renewal when no details have changed)

  1. Log in to the MCA portal.

  2. Go to DIR-3 KYC-WEB service.

  3. Enter your DIN → System fetches your details.

  4. Verify with OTPs on registered mobile & email.

  5. Submit → SRN generated instantly.

Fees

  • Nil if filed before 30th September.

  • ₹5,000 penalty per DIN if filed after the due date.

Consequences of Non-Filing

  • DIN gets deactivated → you cannot sign or file any company-related forms.

  • Company filings such as appointment, resignation, annual return may get blocked.

  • DIN reactivation requires ₹5,000 penalty payment + filing DIR-3 KYC.

Quick Compliance Tips

  • If no change in details → Always use DIR-3 KYC-WEB (easiest and fastest).

  • If any detail has changed → File DIR-3 KYC form with DSC and professional attestation.

  • Don’t wait until the last day → OTP failures or DSC issues often delay filing.



Sunday, September 28, 2025

New MCA V3 Portal Requirements for MGT-7 and MGT-7A Forms: Photographic Evidence & Compliance Updates for FY 2024–25

 The Ministry of Corporate Affairs (MCA) has introduced sweeping changes to annual return filing through Forms MGT-7 and MGT-7A, effective 14 July 2025 on the MCA V3 portal. These amendments go beyond digital disclosures and bring in photographic verification of registered offices, enhanced director authentication, and stricter compliance controls.

This marks a major shift in India’s corporate regulatory landscape — aimed at eliminating shell entities, ensuring genuine business operations, and integrating physical presence verification with digital filing systems.

Mandatory Photographic Documentation of Registered Office

(a) External Building Photograph

  • Clear exterior image of the registered office building is mandatory.

  • Photograph must show:

    • Company name board/signage (with all statutory details).

    • Building/society/complex name for location context.

  • Serves as primary evidence of actual physical presence.

(b) Internal Office Photograph

  • Photograph of the functional office space with at least one director physically present in the frame.

  • Director must be clearly visible and identifiable.

  • Reinforces that the registered office is not a “paper address” but an active workplace.

(c) Company Display Board – Section 12(3)(a) Compliance

The display board in photographs must show:

  1. Full company name (as per MCA records).

  2. Corporate Identification Number (CIN).

  3. Registered office address.

  4. Contact number & email ID.

  5. Website (if available).

  6. GSTIN (if applicable).

Bilingual Display Requirement: The board must be in English + local language (e.g., English + Gujarati in Gujarat).

Director Authentication & Digital Signature (DSC)

  • The same director appearing in the office photograph must digitally sign the MGT-7/7A form.

  • DSC must be:

    • Valid and registered in MCA records.

    • Mapped to the same DIN-holding director.

  • Role-check authentication ensures signatures belong to authorized signatories only.

DSC Registration Process

  • Navigate to MCA Services → DSC Services → Associate DSC.

  • Map DSC with the director’s DIN.

  • Foreign directors must also obtain Indian DSCs through licensed certifying authorities.

Revised Form Structure & Annexures

(a) Excel Template Integration

  • Shareholder, debenture holder, meeting, and resolution details must be uploaded via MCA Excel templates.

  • MGT-7: Up to 300 MB | MGT-7A: 2 MB.

(b) Gender-Wise Classification of Shareholders

  • New field captures male/female/other ownership distribution for diversity and governance tracking.

(c) Form MGT-8 Integration

  • Separate MGT-8 submission eliminated — disclosures are now built into MGT-7.

GPS Metadata & Geotagging (Practical Considerations)

  • MCA guidelines stop short of mandating GPS coordinates but geotagged photos are advisable.

  • Best practices:

    • Use smartphones with GPS-enabled cameras.

    • Keep location services ON when capturing images.

    • Avoid editing images (to preserve metadata).

  • Suggested tool: “GPS Camera Photo with Location” app.

Filing Timeline & Penalties

  • Due Date: Within 60 days of AGM (AGM generally by 30 September 2025).

  • Penalty for delay: ₹100 per day per form, with no upper cap.

  • 3 consecutive years of default: Director disqualification for 5 years (Sec. 164(2)).

  • Form rejection risks: Blurred photographs, missing board details, or non-compliant signage.

Practical Compliance Guidelines

Pre-Filing Checks

  • Visit registered office early.

  • Verify display board compliance.

  • Update DSC registrations.

Photography Quality

  • Bright, clear, unobstructed.

  • External: building + board.

  • Internal: workspace + director.

Backup & Records

  • Maintain secure digital copies.

  • Retain original images with metadata.

  • Share backup with compliance teams.

Strategic Implications for Companies

  • Transparency & Anti-Shell Measures: MCA is tightening physical verification to curb dummy offices.

  • Governance Strengthening: Linking director presence → DSC signing → filing enhances accountability.

  • Operational Planning: Compliance teams must integrate photographic documentation and DSC checks into annual compliance calendars.

Conclusion

The FY 2024–25 filing cycle under MCA V3 marks a new era of hybrid compliance — where physical reality meets digital governance.

Companies must act early, prepare photographic evidence meticulously, ensure DSC mapping, and follow new Excel-based disclosures. Non-compliance can mean not just hefty penalties but also director disqualification and reputational damage.

 These changes signal MCA’s intent to ensure that every company in India demonstrates genuine operations, verified presence, and accountable leadership.



Saturday, September 27, 2025

Filing AOC-4 in MCA V3: Financials, Comparatives & New Disclosures

By CA Surekha

AOC-4 is one of the most critical MCA filings, and while MCA V3 has automated large parts of it, the financial statements and their disclosures still need careful handling. 

The filing of Form AOC-4 (filing of financial statements and other documents with ROC) is a statutory compliance under Section 137 of the Companies Act, 2013. With the MCA V3 Portal, much of the process has been automated through intelligent pre-filling and linked filing. But accuracy, regrouping of financials, and disclosure compliance still require careful attention.

This note provides a complete A-to-Z guide for filing AOC-4 under MCA V3, covering what’s prefilled, what needs manual input, procedural steps, new disclosure requirements, and best practices.

Prefilled Data in AOC-4 under MCA V3

The system reduces duplication by automatically fetching information already available on MCA records. Prefilled fields include:

  • Company Master Data

    • Company Name & CIN

    • Date of Incorporation & ROC Jurisdiction

    • Registered Office Address (as on FY-end & current date)

    • Company Category, Sub-category, and Class

    • Authorized & Paid-up Capital

  • Director Details

    • DIN, names, and status from DIR-11/DIR-12 filings

    • Current directors synced with MGT-7

  • Shareholding & Capital Structure

    • Shareholding pattern carried forward from previous MGT-7

    • Capital changes auto-updated from PAS-3 / SH-7

  • Financial Data (Comparative Figures)

    • Previous year Balance Sheet & P&L account from last filed AOC-4

    • Ratios calculated by system

Note: Prefilled figures are taken “as filed” in the previous year — regrouping/reclassification is not automated.

Manual Data Entry Required

While 80% of data is prefilled, these must be entered/verified manually:

  • Financial Statements for Current Year

    • Balance Sheet line items

    • Profit & Loss statement

    • Notes to accounts

  • Comparative Figures (Previous Year)

    • Adjust if regrouped/reclassified

    • Provide justification in “Notes/Explanation”

  • New Disclosure Requirements

    1. CSR Disclosures (if applicable)

      • Prescribed spend vs. actual

      • Unspent amounts (ongoing projects, transfer to fund)

      • Details of projects

      • Auto-linked with CSR-2

    2. POSH Compliance

      • Constitution of ICC

      • Number of complaints received/disposed

    3. Gender-wise Employee Count (as at March 31)

    4. Maternity Act Compliance Statement

    5. Audit Trail Requirement (w.e.f. 01.04.2023)

      • Confirmation that accounting software used has audit trail enabled

    6. Schedule III Disclosures

      • Ageing of trade receivables/payables

      • Capital Work-in-Progress ageing

      • Loans & advances to promoters, directors, KMPs

      • Details of undisclosed income (if any)

      • Crypto/digital assets holdings/transactions

  • Other Specific Details

    • Meeting dates & director attendance (synced with MGT-7 but requires manual confirmation)

    • Explanations for any financial variances

Handling Previous Year Figures: Grouping & Regrouping

This is a critical compliance point.

  • What MCA V3 Does:

    • Auto-fills last year’s figures exactly as filed in previous AOC-4.

  • Your Responsibility:

    • Align last year’s figures with the current year presentation (as per Schedule III).

    • Regroup/reclassify if necessary.

    • Insert a standard note: “Previous year figures have been regrouped/reclassified wherever necessary to conform with current year presentation.”

Mismatch between audited financials & AOC-4 filing is a common ground for ROC scrutiny — avoid by carefully validating.

Step-by-Step Procedural Guide for AOC-4 Filing in MCA V3

Phase 1: Login & Setup

  1. Login as Business User → DIN/PAN validation auto-links your companies.

  2. Navigate to “Company E-filing” → Portal auto-suggests AOC-4 based on due dates.

Phase 2: Prefill & Verification

  1. System loads prefilled master data, director details, and comparative figures.

  2. Verify registered office, capital structure, and director details.

Phase 3: Financial Data Entry

  1. Enter current year Balance Sheet & P&L items.

  2. Validate prefilled previous year comparatives → regroup if required.

  3. Add financial ratios (auto-calculated but editable if needed).

Phase 4: Mandatory Disclosures

  1. Fill CSR details (auto-linked with CSR-2, but cross-check).

  2. Enter POSH, gender-wise employees, and maternity compliance.

  3. Fill Schedule III disclosures (ageing schedules, loans, crypto, etc.).

  4. Confirm audit trail compliance.

Phase 5: Linked Filing Sync

  1. Sync with MGT-7 → director/meeting/shareholder info flows.

  2. System ensures consistency across AOC-4, CSR-2, and related forms.

Phase 6: Validation & DSC Signing

  1. Generate pre-submission error summary.

  2. Correct errors → revalidate.

  3. Sign digitally (DSC auto-detects roles).

  4. File & make single payment for linked forms.

Common Pitfalls to Avoid

❌ Filing AOC-4 before updating MGT-7 (causes mismatch)
❌ Ignoring regrouping of previous year figures
❌ Rounding off to lakhs/crores instead of absolute rupees
❌ Missing POSH/CSR disclosures (new requirement)
❌ Not documenting justifications for changes in prefilled data

Best Practices for Error-Free AOC-4

✔️ Start with MGT-7 → let its data flow into AOC-4
✔️ Cross-check with audited financials (same grouping/presentation)
✔️ Use “Save Draft” frequently to avoid portal crashes
✔️ Break large Excel uploads into smaller parts for validation
✔️ Keep office photos, CSR records, and Board’s Report ready before filing

Compliance Timeline

  • 30 days from AGM (for companies holding AGM)

  • 30 days from Board approval (if AGM not required, e.g., OPCs)

  • Filing Fees: Based on company’s authorized share capital; additional fees apply for delay

Common Red Flags

⚠️ Previous year regrouping not explained → may trigger resubmission.
⚠️ CSR disclosure missed even if “Not Applicable”.
⚠️ Auditor details mismatch with ADT-1 filed earlier.
⚠️ Shareholding % mismatch with annual return.
⚠️ Financial statements not digitally signed in PDF.

The MCA V3 Portal makes AOC-4 filing 80% automated by pre-filling company data and previous year financials. But the remaining 20%—manual disclosures, regrouping, and validations—require professional judgment.

By following the mantra:

“Review, Don’t Recreate”

you can turn AOC-4 from a stressful compliance burden into a simple verification exercise, ensuring speed, accuracy, and full legal compliance.



ROC Compliance Update: Annual Return Filing under MCA V3 Portal

By Komal Sethia, Team Leader – ROC Compliance, Sandeep Ahuja & Co.

Applicable for Annual Filings Due on or after 14th July 2025

Compliance with annual filing requirements under the Companies Act, 2013 is a statutory obligation for all companies. As per Section 137 of the Companies Act, 2013 read with Rule 12(1) of the Companies (Accounts) Rules, 2014, companies must file annual financial statements with the Registrar of Companies (ROC).

From 14th July 2025, the MCA has fully transitioned to the V3 web-based portal, replacing the older V2 PDF download/offline submission process. The new portal ensures pre-filled data, integrated forms, enhanced validations, and streamlined compliance tracking.

Key Updates for FY 2024–25 Annual Filings

  1. Full Migration to MCA V3 Portal

    • V3 supports online filing and offline preparation via Excel utility, which can be uploaded directly to the portal.

  2. “Review, Not Re-Create” Approach

    • Pre-filled data from the previous year allows companies to review and correct previous data, improving accuracy and reducing duplication.

  3. Integrated Forms & Attachments

    • AOC-4 – Financial Statements (Standalone/Consolidated)

    • AOC-2 – Related Party Transactions

    • Director’s Report

    • Auditor’s Report

    • Other related forms (CRA, ADT series) are linked in the filing workflow.

  4. Enhanced Portal Features

    • Pre-filled data ensures accurate year-on-year comparisons.

    • Offline Excel utility allows work without internet connectivity.

    • “My Applications” dashboard replaces “My Workspace” for improved status tracking.

    • Stricter validation checks: DIN, PAN, consistency of figures, and attachments reduce rejections.

  5. New Compliance Requirements

    • Photograph of the registered office showing the company name board and at least one director.

    • All amounts must be in absolute rupees (no rounding off).

    • V3 enables linking pre-merger filings in case of amalgamation/demerger.

  6. Transition & Downtime Considerations

    • V2 “Pay Later” option disabled from 8 June 2025.

    • V2 portal offline from 18 June 2025.

    • V3 portal downtime: 9–13 July 2025; no filings accepted and no relaxations allowed.

    • Pending SRNs must be cleared before migration to avoid cancellation.

Step-by-Step Filing Procedure for AOC-4

  1. Login

  2. Navigate to Form AOC-4

    • MCA Services → Company e-Filing → Annual Filings → Form AOC-4.

  3. Enter Company Details & Attach Documents

    • Input CIN and company details.

    • Attach:

      • Financial Statements (Standalone / Consolidated)

      • AOC-2 – Related Party Transactions

      • Director’s Report

      • Auditor’s Report

  4. Submit Webform

    • Draft can be saved.

    • Submit online for SRN generation.

  5. Digital Signatures (DSC)

    • Download PDFs (AOC-4 + linked forms).

    • Affix DSCs of Director and Practicing Professional.

  6. Upload & Payment

    • Upload DSC-signed PDFs.

    • Pay applicable fees.

    • Acknowledgement generated post-payment.

Verification of Annual Forms

  • Submitted forms can be downloaded from “My Applications → Pending for Action”.

  • Verification requires DSCs of Director and the Professional certifying the financial statements.

Due Dates for AOC-4

Company TypeDue Date
General CompaniesWithin 30 days of AGM (e.g., AGM on 30th Sept → filing by 30th Oct)
One Person Companies (OPC)Within 180 days from FY end (e.g., FY end 31st Mar → filing by 27th Sept)

No extension will be granted if the due date falls during V3 portal downtime.

Fee Structure for Filing Form AOC-4

Paid-up CapitalNormal Fee (₹)
Less than 1,00,000200
1,00,000 – 4,99,999300
5,00,000 – 24,99,999400
25,00,000 – 99,99,999500
1,00,00,000 or more600

Additional Fee for Late Filing: ₹100 per day.

Key Takeaways

  • MCA fully migrated to V3; V2 PDF method is obsolete.

  • Pre-filled forms and linked attachments simplify filing and reduce errors.

  • Ensure DSC of both Director and Professional on all forms.

  • Strict adherence to due dates is essential to avoid additional fees.

  • Review previous year’s pre-filled data carefully.

  • New requirements: photograph of registered office, absolute figures, merger/demerger linking, and enhanced validation checks.

Pro Tip: Early preparation, use of offline Excel utility, and verification of pre-filled data can save time, reduce errors, and avoid late fees.