Saturday, April 26, 2014


Now a Days TDS has become more tedious and to avoid getting demands for every default in TDS Statement one can minimize TDS defaults by following the basics of Valid TDS Quarterly Statements as given hereunder : 
Pay On Time TDS Deducted or Collected
Report Correctly PAN ,Tax Rate and Challan
Deductees Details must be Completely Reported 
TDS Statement must contain all the necessary information’s


1) LATE PAYMENT DEFAULT: Tax deducted must be deposited within the due date.

2) SHORT PAYMENT DEFAULT:  Challan 281 properly filled with complete details:
Challan Details must be Verified by using Challan Status Inquiry at
Mismatch should not occur in the amount “Deducted” and “Deposited.
Challans filed in  the statement must have be sufficient against specific deductee rows.
Government Deductor need to report Book Entry Flags as “Y” in challan details

Tax must be deducted at correct rates as specified
Correct flags must be raised for Inappropriate deduction.
PAN quoted For Deductees must be Valid and Correct.
Certificate No. u/s 197 must be specified correctly
In 24Q Statement  Correct flag should be raised for particular Deductees ,as the case may be
At the time of filing 27Q Statement, DTAA Flag “B” must be raised UNDER Section 195

4) LATE DEDUCTION DEFAULT: Taxes must be deducted at the time of Payment or Credit, whichever is earlier

5) LATE FILING DEFAULT: Quarterly TDS Statement must be filed within due date of filing statement as prescribed by Rule 31A of Income Tax Act. In case the Return is being filed late then, Late filing Fees u/s 234E must be deposited before filing the TDS Statement.

Contributed by : Ms Suhasini Dang 

Thursday, April 17, 2014

TDS and Service Tax on Dinner Party at Hotel

In case a company wishes to host a dinner for its clients at a hotel, the applicability of TDS and Service Tax provisions on such an expenditure would be as follows (in absence of any written terms or agreement):


In case a company organizes a dinner party at a hotel, it may not be called a “works contract” under Section 194C of the Income Tax Act as it may not be a “catering service contract” but only availing of services of waiters and facilities which are already available with the hotel. The guests go to the hotel and dine; it is a simple contract for sale of goods. Serving food to the customers is part and parcel of the duty of the hotel staff in pursuance of the contract for the provision of food.

However, if the same company arranges a dinner within its own premises (say, on its own lawns), then TDS will have to be deducted under Section 194C as in this case, the company hires hotel staff to manage the service of eatables, etc. at the party. Within the hotel, catering was their job anyway. But on the company premises, they're clearly "carrying out a piece of work" outsourced to them. It is no longer a contract for the mere sale of eatables, notwithstanding that VAT may have been charged in the bill. The TDS will have to be deducted on the entire amount paid to the hoteliers.

Service Tax:

When goods, being food or any other article of human consumption or any drink (whether or not intoxicating) are supplied in any manner as a part of the activity, at a restaurant, service tax is chargeable on 40% of the gross amount.

However, when the same service is in the form of outdoor catering, service tax is chargeable on 60% of the gross amount.

Gross Amount means the sum total of the amount charged and the fair market value of all goods and services supplied in or in relation to the supply of  food or any other article of human consumption or any drink (whether or not intoxicating), whether or not supplied under the same contract or any other contract, after deducting-
(i) the amount charged for such goods or services,  if any; and
(ii)  the value added tax or sales tax, if any, levied thereon.

Directors under Companies Act 2013

Woman Director
The following class of companies shall appoint at least one woman director-
(i) Every listed company;
(ii) Every other public company having -
      (a) Paid–up share capital of Rs. 100 crore or more; or
      (b) Turnover of Rs. 300 crore or more.
For the purposes of this rule the paid up share capital or turnover as on the last date of latest audited financial statements shall be taken into account.

Independent Director
The following class of companies shall have at least 2 directors as independent directors -
(i) Public companies having paid up share capital of Rs. 10 crore or more; or
(ii) Public companies having turnover of Rs. 100 crore or more; or
(iii) Public Companies having  outstanding loans, debentures and deposits(in aggregate) exceeding rs. 50 crores.

Higher number of independent directors shall be applicable to a company in case such company is required to appoint such higher number of independent directors due to composition of its audit committee.

Qualification: An independent director shall possess appropriate skills, experience and knowledge in one or more fields of finance, law, management, sales, marketing, administration, research, corporate governance, technical operations or other disciplines related to the company’s business.

Databank of Persons offering to become Independent Directors:
Any body, institute or association (hereinafter to be referred as “the agency”) authorised by the Central Government shall create and maintain a data bank of persons willing and eligible to be appointed as independent director and such data bank shall be placed on the website of the MCA or on any other website as may be approved by the Central Government.

Any person who desires to get his name included in the data bank of independent directors shall make an application to “the agency” in Form DIR-1.

Any person who has applied for inclusion of his name in the data bank of independent directors or whose name appears in the data bank, shall intimate to the agency about any changes in his particulars within fifteen days of such change.

Note: Any irregular vacancy of an independent director or Woman Director shall be filled-up by the Board at the earliest but not later than
(a)immediate next Board meeting or
(b)three months from the date of such vacancy; 
whichever is later.

Small Shareholders' Director
(1) A listed company, may upon notice of not less than 1000 small shareholders or 1/10 of the total number of such shareholders, whichever is lower, have a small shareholders’ director elected by the small shareholders.
(2)   The small shareholders shall leave a notice of their intention to propose a person as a candidate for the post of small shareholders’ director with the company at least 14 days before the meeting under their signatures.
(3) The notice shall be accompanied by a statement signed by the person proposed for the post of small shareholders’ director stating his DIN, qualification and consent to act as a director of the company.
(4)  Such director shall be considered as an independent director subject to , his eligibility u/s 149(6) and his giving a declaration of his independence in accordance with section 149(7) of the Act.

(5) The appointment of small shareholders’ director shall be subject to the provisions of section 152 except that-

§  such director shall not be liable to retire by rotation;
§ such director’s tenure as small shareholders’ director shall not exceed a period of three consecutive years; and
§  on the expiry of the tenure, such director shall not be eligible for re-appointment.
(6) A person shall not be appointed as small shareholders’ director if he is not eligible for appointment in terms of section 164.
(7) A person appointed as small shareholders’ director shall vacate the office if -
§  the director incurs any of the disqualifications specified in section 164;
§  the office of the director becomes vacant in pursuance of section 167;
§  the director ceases to meet the criteria of independence as provided u/s 149(6).
(8) No person shall hold the position of small shareholders’ director in more than two companies at the same time in case the second company is in a business which is competing or is in conflict with the business of the first company.

(9) A small shareholders’ director shall not, for a period of 3 years from the date on which he ceases to hold office as a small shareholders’ director in a company, be appointed in or be associated with such company in any other capacity, either directly or indirectly.

Consent to act as Director
Every person who has been appointed as a director shall on or before the appointment furnish to the company a consent in writing to act in Form DIR-2.
Provided that the company shall file such consent with the Registrar in Form DIR-12 within 30 days of the appointment of a director along with the required fee.

Application for Allotment of DIN
(1) Every individual, who is to be appointed as director of a company shall make an application to the Central Government electronically in Form DIR-3, for the allotment of a DIN along with required fees.
 (2) (a) The applicant shall download Form DIR-3 from the portal on the MCA website, fill in and sign the form using Digital Signature Certificate and after attaching copies of the following documents, scan and file the entire set of documents electronically-
§ photograph;
§ proof of identity;
§   proof of residence;
§  verification by the applicant for applying for allotment of DIN in      Form DIR-4; and
§   specimen signature duly verified.
(b) Form DIR-3 shall be verified digitally by -
§ a chartered accountant or a company secretary or a cost accountant(all in practice); or
§ a company secretary in full time employment of the company or by the managing director or director of the company in which the applicant is to be appointed as director.

Allotment of DIN
(1) The provisional DIN generated by the system automatically after submission of the Form DIR-3 shall not be utilized till the DIN is confirmed by the Central Government.
(2)      After generation of the provisional DIN, the Central Government shall process the applications received for allotment of DIN and decide on the approval or rejection thereof and communicate the same to the applicant along with the DIN allotted in case of approval within a period of one month from the receipt of such application.
(3)       If the Central Government finds such application to be defective or incomplete in any respect it shall give intimation of the same to the applicant directing him to rectify the same by resubmitting the application within a period of fifteen days of giving such intimation.
Provided that the Central Government shall -
§ reject the application and direct the applicant to file fresh application with complete and correct information;
§ treat and label such application as invalid in the electronic record in case the defects are not removed within the given time
(4)      In case of rejection or invalidation of application, the provisional DIN so allotted by the system shall get lapsed automatically and the fee so paid with the application shall neither be refunded nor adjusted with any other application.

Cancellation of DIN
The Central Government or Regional Director (Northern Region), Noida or any officer authorised by the Regional Director may  cancel or deactivate the DIN in case –
   (a) the DIN is found to be duplicated in respect of the same person provided   the data related to both the DIN shall be merged with the validly retained number;
   (b) the DIN was obtained in a wrongful manner or by fraudulent means;    *Provided that an opportunity of being heard shall be given to the concerned   individual before cancellation or deactivation of DIN.  
   (c) of the death of the concerned individual;
   (d) the concerned individual has been declared of unsound mind by a competent Court;
   (e) the concerned individual has been adjudicated an insolvent:
   (f) an application made in Form DIR-5 by the DIN holder to surrender his DIN along with declaration that he has never been appointed as director in any company and the said DIN has never been used for filing of any document with any authority
        * Provided that before deactivation of any DIN in such case, the Central Government shall verify e-records.

Explanation:- For the purposes of point(b) above -
(i) the term “wrongful manner” means if the DIN is obtained on the basis of documents which are legally invalid or incomplete  or on suppression of material information or on the basis of wrong certification or by making misleading or false information or by misrepresentation;
(ii) the term “fraudulent means” means if the DIN is obtained with intent to deceive any other person or any authority including the Central Government. 

Changes in Particulars of DIN
(1) In case of any change in particulars of an individual who has been allotted a DIN shall intimate to the Central Government in Form DIR-6 about any such change  within a period of thirty days of such change(s) in the following manner, namely;-
(i) the applicant shall download Form DIR-6 from the portal and fill in the relevant changes, attach copy of the proof of the changed particulars and verification in the Form DIR-7 all of which shall be scanned and submitted electronically;
(ii) the form shall be digitally signed by a chartered accountant or a company secretary or a cost accountant (all in practice);
     (iii) the applicant shall submit the Form DIR-6;

(2) The Central Government after verification of such changed particulars from the enclosed proofs shall incorporate the said changes and inform the applicant confirming the effect of such change in the electronic database maintained by the Ministry.
(3)The DIN cell of the Ministry shall also intimate the change(s) in the particulars of the director submitted to it in Form DIR-6 to the concerned Registrar(s) under whose jurisdiction the registered office of the company(s) in which such individual is a director is situated.
(4)The concerned individual shall also intimate the change(s) in his particulars   to the company(s) in which he is a director within fifteen days of such change.

Notice of Candidature of a Person for Directorship
The company shall inform its members at least seven days before the general meeting about the candidature of a person for directorship or the intention of a member to propose such person as a candidate for that office-
(1) by serving individual notices through electronic mode to such members who have provided their email addresses and in writing to all other members; and
(2) by placing notice of such candidature or intention on the website of the company, if any:
Provided that it shall not be necessary for the company to serve individual notices in case the company advertises and circulates such candidature or intention, not less than seven days before the meeting at least once in a vernacular newspaper in the principal vernacular language of the district where registered office of the company is situated and at least once in English language in an English newspaper in such district.

Disqualification of Directors u/s 164(2)
 (1) Every director shall inform to the company in Form DIR-8 about his disqualification u/s 164(2) (if any) before he is appointed or re-appointed.
(2) Whenever a company fails to file the financial statements or fails to repay any deposit, interest, dividend, or fails to redeem its debentures, as specified u/s 164(2), the company shall immediately file Form DIR-9 to the Registrar furnishing therein the names and addresses of all the directors of the company during the relevant financial years and the Registrar shall immediately register the document and place it in the document file for public inspection.
(3) When a company fails to file the Form DIR-9 within a period of thirty days of the failure that would attract the disqualification u/s 164(2), officers of the company specified in clause (60) of section 2 of the Act shall be the officers in default.
 (4) Any application for removal of disqualification of directors shall be made in Form DIR-10

Notice of Resignation of Director
The company shall intimate the Registrar in Form DIR-12 within thirty days from the date of receipt of notice of resignation from a director and post the information on its website, if any. 
Where a director resigns from his office, he shall within a period of thirty days from the date of resignation, forward to the Registrar a copy of his resignation along with reasons for the resignation in Form DIR-11 along with required fee.

Register of Directors and Key Managerial Personnel
(1) Every company shall keep at its registered office a register of its directors and key managerial personnel containing the following particulars, namely:-
(a) DIN (optional for key managerial personnel);
(b) present name and surname in full;
(c) any former name or surname in full;
(d) father’s name, mother’s name and spouse’s name (if married) and surnames in full;
(e) date of birth;
(f) residential address (present as well as permanent);
(g) nationality (including the nationality of origin, if different);
(h) occupation;
(i) date of the board resolution in which the appointment was made;
(j) date of appointment and reappointment in the company;
(k) date of cessation of office and reasons therefor;
(l) office of director or key managerial personnel held or relinquished in any other body corporate;
(m) membership number of the Institute of Company Secretaries of India in case of Company Secretary, if applicable; and
(n) Permanent Account Number (mandatory for key managerial personnel if not having DIN);
(2) In addition to the above details the company shall also include in the aforesaid Register the details of securities held by them in the company, its holding company, subsidiaries, subsidiaries of the company’s holding company and associate companies relating to-
(a) the number, description and nominal value of securities;
(b) the date of acquisition and the price or other consideration paid;
(c) date of disposal and price and other consideration received;

-Contributed by Ms. Azfar Khan (Article Assistant)

Tuesday, April 15, 2014

Fees to be Paid to Registrar of Companies

A summary of the various fees to be paid to the ROC for filing of documents or information required to be submitted and registered under the Companies Act, 2013 is given as under.

1. Fees for Filing u/s 403 of the Companies Act, 2013

1.1 In respect of a company having share capital (NSC: Nominal Share Capital)

Other than OPCs and Small Cos.
OPC and Small Company
For OPC and small companies whose NSC < Rs. 10 lakhs
For every increase of Rs 10000 NSC or its part after Rs. 10 lakhs upto Rs. 50 lakhs
For registration of a company Whose NSC < Rs.1 lakh
For registration of a company whose NSC > Rs. 1 lakh: Rs. 5000 + for every increase of Rs 10000 NSC or its part, as follows
After Rs. 1 lakh upto Rs. 5 lakhs
After Rs. 5 lakhs upto Rs. 50 lakhs
After Rs. 50 lakhs upto Rs.1 crore
After Rs.1 crore

Maximum limit of additional fees would be Rs. 2.50 crore
For filing a notice of any increase NSC of a company, the difference between the fees payable on the increased share capital on the date of filing the notice for the registration of a company and the fees payable on existing authorized capital, at the rates prevailing on the date of filing of notice.
The fees for registration of any existing company is  the same fee as charged for registering a new company Except such companies are exempted from payment of fees for registration under this Act.
For submitting, filing, registering or recording any document by this Act and for making a record of or registering any fact by this Act in respect of a company having
A NSC of upto Rs.1 lakh
A NSC of Rs. 1 Lakh or more but < Rs.5 Lakhs
A NSC of Rs. 5 lakhs or more but < Rs.25 lakhs
A NSC of Rs 25 Lakhs or more but < Rs 1Crore or more
A NSC of Rs 1 crore or more

Monday, April 14, 2014

Old Forms referred in Table A and B of MCA Circular 6/2014 extended to continue till 27/04/2014.

Forms under Companies Act, 1956 referred in Table A and B of General Circular 6/2014 would continue to be available till 27/04/2014.
As per Circular 6/2014 -  From 01/04/2014 to 14/04/2014 except existing e-forms mentioned in Table “A” no other e-forms will be available for filing. Other Front office portal services will continue. From 01/04/2014 to 13/04/2014 the period will be used for clearing pending e-forms already filed under the provisions of Companies Act, 1956.

Friday, April 11, 2014

Information to be mentioned on Bills, Letterheads and at Office Addresses as per Companies Act 2013

As per Section 12 of the Companies Act, 2013, a company shall:
  1. Have a registered office capable of receiving and acknowledging all communications and notices as may be addressed to it.
  2. Submit to the Registrar of Companies a verification of its registered office within 30 days of its incorporation.
  3. Paint or affix its name and address of registered office outside every office or place where business is carried out.
  4. Have its name engraved in legible characters on its seal.
  5. Have its name printed on hundies, promissory notes, bills of exchange and such other documents as may be prescribed.
  6. Have the following printed on letterheads, billheads, notices and all official publications:
    • Name
    • Address of its Registered Office
    • Corporate Identity Number (CIN)
    • Telephone No.
    • Fax No.
    • Email ID
    • Website Address
  7. If a company has changed its name during the last two years, it will also be required to paint/affix is former name at all offices and on all official publications as mentioned above.

Tuesday, April 1, 2014

Introducing Sarthak Ahuja in Our Team

When The Institute of Chartered Accountants of India declared only 3.11% result for Nov 2013 exams of CA Final, Sarthak Ahuja of Delhi qualified CA Finals with rarest of the rare distinction of being with four (4) renowned qualifications at the age of 23 years; all in 1st attempt and probably the only student having passed these three top professional courses CA, CMA and CS with no private or classroom coaching classes but through personal organized self study and hard work.

Having secured an All India Rank 10 in the 2008 University of Delhi Bachelor in Business Studies/Finance & Investment Analysis Entrance Examinations, Sarthak graduated with Distinction in Finance and Investment Analysis from the prestigious Shaheed Sukhdev College of Business Studies in 2011, passed his Company Secretary Finals in Dec 2011, Cost & Management Accountancy in Dec 2012, and has now passed as a Chartered Accountant in the Nov 2013 exams.
An all-rounder in school, Sarthak completed his schooling from St. Columba's School New Delhi where he received numerous awards for all-round excellence, including an award for being the Best Student of the Year (2007). He also won an Annual Personality Pageant held at IIM-Ahmedabad in 2011.

Having the experience as an Editor of his school magazine  at St. Columba's School, and as scriptwriter of a street-play that won awards at IIT-Kanpur and IIT-Mumbai; also being the Editor of Auditing, a book by CA. Sandeep Ahuja and CA. Surekha Ahuja published by Sultan Chand & Sons, and as Editor of the Draft Guidance Note on Internal Audit of Cost Records to be published by ICMAI he is regularly exercising his pen and thoughts through career guidance and counseling to students of CA, CS, CMA, CFA, CPA and various other commerce related courses through his online social student counseling website

He unwinds by writing on things around him as a regular Blogger with over 80 articles in less than 3 years on his personal blog "My Life is a Jalebi" ( which was chosen to be the 'HT Blog of the Week' by the HT City supplement of The Hindustan Times on 13th July 2013.

He is a regular speaker at various educational and professional institutes on topics like Web Designing, Soft Skills Development, Direct Taxation and Internet Banking.

The youngest professional in our team, he can be contacted at +91-9953926562 or at

-CA Sandeep Ahuja & CA Surekha Ahuja