Part 1: ERP Migration
Review Project
Quality Plan or Method Document
Carefully examine
the project quality plan or method document to understand the overall approach
to ERP migration.
Migration Plan
Analysis
Verify that the
migration plan includes a detailed analysis of project phases, milestones, and
dependencies.
Ensure that
responsibilities for each migrational activity are clearly defined.
Identification of
Critical Business Processes
Verify that
critical business processes have been identified and understand the criteria
used for their selection.
Consideration of
Business Process Aspects
Identify
high-volume business processes.
Determine major
revenue-generating processes.
Identify processes
with the greatest impact on customer satisfaction.
Identify areas
generating high profits.
Conference Room
Pilot Validation
Examine the
conference room pilot to validate the design, configuration, and customization
activities in a controlled environment.
Risk Assessment
Exercise
Ensure that a
proper risk assessment exercise has been conducted by the management.
Regular Review
Meetings for Risk Management
Verify that regular
review meetings with managers and stakeholders have been conducted to manage
and mitigate migration-related risks.
Completeness of
Configuration Evaluation
Evaluate the
completeness of the configuration by measuring the modules configured in each
business area.
Migration Plan for
ERP Data
Examine the
migration plan to ensure that all data relating to the ERP system is included
and accounted for in the migration process.
Data Migration
Strategy
Verify whether
management has followed proper steps while developing a data migration
strategy, including identifying the data to be migrated, determining the timing
of data migration, generating data templates, freezing migration tools,
deciding on migration-related setups, and data archiving.
Backup and
Contingency Plan
Verify whether an
effective backup plan or contingency plan has been developed to mitigate the
risk of migration failure.
Monitoring and
Review of Contingency Plan
Ensure that the
contingency plan has been constantly monitored and reviewed to maintain its
effectiveness.
User Acceptance
Testing
Verify whether user
acceptance testing has been carried out to ensure that the new system meets the
business requirements.
Review of User
Acceptance Testing Results
Review the results
of user acceptance testing to ensure that the business requirements have been
properly configured in the new ERP system.
Incorporation of
Delegation of Authority (DOA)
Verify whether the
organization's Delegation of Authority (DOA) has been properly incorporated
into the new system.
Comparison of
General Ledger (GL) Data
Compare the data in
the General Ledger (GL) from the migrated ERP application with the data
available in the old GL.
Control Accounts
Verification
Examine the control
accounts in each module and verify whether they tally with the control account
balances in the GL.
Examination of
Cut-off Documents
Examine the cut-off
documents in the old system and the new ERP environment to ensure accuracy
during the migration process.
Part 2: E-mail
Migration
Preparation of
E-mail Data Backup
Examine whether a
backup of e-mail data has been prepared before the migration.
Quality Assessment
of Selected Software
Evaluate the
quality of the software selected for the e-mail migration process.
Consideration of
Factors in Software Selection
Examine whether the
management has considered various factors while selecting an e-mail migration
tool, such as client-side usability, installation requirements,
pre-configuration capabilities, and file location detection.
Verification of
E-mail Migration Process
Verify that the
e-mail migration process meets specific requirements, including successful
migration of folders and their contents, accurate transfer of messages,
preservation of message subjects and dates, proper identification of unread
messages, successful transfer of attachments, and correct placement of items
from the old "Sent" folder to the new one.
Stress Testing for
E-mail Migration
Check if stress
testing has been conducted during the e-mail migration process to ensure the
system's performance under high loads.
Contact Conversion
Checks
Verify the
successful conversion of contacts, including address books, individual
contacts' accessibility, proper placement in the new system, accurate migration
of relevant contact fields, ability to use names from the address book in new
emails, migration of secondary email addresses, and conversion of distribution
lists or groups.
Pilot Email
Migration and Feedback
Verify whether a
pilot email migration has been conducted and feedback has been obtained to
evaluate the success and effectiveness of the migration process.
Note: The IS
auditor should mark "Yes" if the requirement is met, "No"
if it is not met, or "NA" if the requirement is not applicable.
