Thursday, April 25, 2024

Guide to Filing FORM GST ITC-04 for Job Work Transactions: Meeting the April 25, 2024 Deadline


Job work is a critical component in the manufacturing sector, involving a principal manufacturer outsourcing parts of their production process to a job worker. Under Section 2(68) of the CGST Act, 2017, job work is defined as any treatment or process undertaken by a job worker on goods belonging to another registered person. Ensuring compliance with FORM GST ITC-04 is essential for maintaining accurate records and capitalizing on input tax credits.

Legal Framework and Applicability of FORM GST ITC-04

FORM GST ITC-04 must be filed by all registered persons under GST who send inputs or capital goods to a job worker for processing. This form details goods sent to or received from a job worker, or those supplied directly from a job worker's premises, within a specified tax period.

Applicable Sections and Rules:

  • Section 143 of the CGST Act, 2017, allows registered persons to send goods for job work without GST payment and to claim input tax credit.
  • Rule 45 of the CGST Rules, 2017, outlines the procedures for sending goods for job work and the requirements for filing FORM GST ITC-04.

Key Procedures for Compliance

  1. Challan Management:

    • Ensure each shipment to the job worker is accompanied by a challan, as required by Rule 55.
    • Systematically manage and record challans, ensuring serialization and detailed tracking for compliance and verification.
  2. Record Keeping:

    • Maintain detailed records of goods sent for job work and those received back, including timings and conditions of subsequent movements to other job workers.
    • Implement digital tracking systems for real-time goods movement and record maintenance, enhancing compliance and readiness for audits.
  3. Compliance Calendar and Filing:

    • FORM GST ITC-04 filing schedule is determined by the business’s annual turnover:
      • Semi-annually for businesses with an annual turnover above ₹5 crores, with due dates on 25th October and 25th April.
      • Annually for turnovers up to ₹5 crores, with the due date on 25th April.
    • Utilize integrated GST software solutions for timely filings directly through the GST portal, minimizing errors and discrepancies.
  4. Handling Deadlines and Time Limits:

    • Adhere to the stipulated time limits for returning goods: 1 year for inputs and 3 years for capital goods, with potential extensions granted by the Commissioner.
    • Take timely actions if goods are neither returned nor supplied, treating the transactions as sales from the date the goods were originally sent.

Avoiding Penalties and Ensuring Compliance

To avoid penalties and ensure compliance with Section 143 and Rule 45, consider the following strategies:

  • Implement Rigorous Monitoring: Regularly check records and monitor deadlines for the return of goods.
  • Regular Audits and Reconciliations: Perform periodic audits to ensure record accuracy against physical stocks and validate challan details against actual movements.
  • Timely Filing of FORM GST ITC-04: Ensure adherence to filing deadlines and maintain accuracy in the uploaded data using the offline utility for .json files.

Technical and Operational Considerations

Prepare for filings in advance to accommodate potential GST portal glitches. Implement robust IT systems and have backup procedures to manage data effectively during portal downtimes. Conduct regular training for staff on GST updates and filing processes to maintain high compliance standards.


Effective management of FORM GST ITC-04 requires a solid understanding of GST job work provisions, systematic record-keeping, and strict adherence to regulatory timelines. By incorporating these practices, businesses can manage job work processes efficiently, maximize input tax credits, and avoid penalties.